Overview
Box is a secure UCLA-approved method to store and share documents online. You can create files and folders, share files using a direct link, and invite both internal UCLA employees and external colleagues to collaborate. Box is easily accessible from any device. UCLA’s Box services are available free of charge to everyone in the UCLA community.
BENEFITS
- Easy collaboration
- File encryption
- Unlimited storage
- 50 GB individual file limit
- Enterprise features such as version history and access control
BEST PRACTICES
- Check user permissions / access rights before sharing files. You can edit permissions to keep the file private or add a UCLA employee, external contact, or anyone with a link.
- Organize your files to keep track of resources.
- Utilize the free training provided by Box to their user community.
- Conduct periodic reviews of folder contents, folder access, and file access.
- If you are unsure whether a file or data type may be stored or shared in Box for sensitivity reasons, reach out to security@ucla.edu or help@it.ucla.edu.
HELPFUL LINKS
Web Instructions for Obtaining a Departmental Box Account
Accessing your Individual Box Account
IT Service Portal - Box Knowledge Article
HUMTECH’S BOX KNOWLEDGE BASE
HumTech has compiled resources to assist Box users with navigating and understanding the Box environment. Some of the HumTech resources include video tutorials and screenshots of instructions specific to UCLA’s Box services : HumTech’s Box Starting Point. In addition to the creation of their starting point webpage, HumTech has provided server migration instructions and a presentation illustrating how HumTech’s department files were migrated to Box.
NEED FURTHER ASSISTANCE?
Please visit the IT Services Support Portal or contact the IT Support Center at help@it.ucla.edu or by phone at (310) 267-HELP (4357).
